Confirmation Process for Payment of Royalties

"Royalty Payment Confirmation Process" is used to manage and approve each royalty payment confirmation, ensuring the accuracy and transparency of payment information. Below is a detailed introduction to the royalty payment confirmation process.

1. Process Overview

The royalty payment confirmation process begins with the submission of a payment confirmation and passes through multiple approval nodes before finally completing the approval. The flowchart illustrates the entire approval process for royalty payment confirmation, including the starting point, various approval tasks, and the endpoint.

2. Flowchart Explanation

The flowchart is as follows:

The flowchart includes the following key nodes and steps:

• Start Node: The royalty payment confirmation process begins at this node, typically initiated by the distributor with a payment confirmation request.

• Task Nodes:

  • Distributor Submits Payment Information: First, the distributor fills in the payment information and submits the payment confirmation request, including the payment year, payment quarter, payment amount, and payment receipt.

  • BMCO Reviews the Royalty Payment: The payment confirmation request enters the BMCO payment review node. A BMCO approver will review the submitted payment information, verifying the accuracy and completeness of the payment amount and receipt.

    The approver can choose to approve, reject, or return the request. If approved, the payment confirmation process moves to the next node; if rejected or returned, the process goes back to the submission node or ends.

• End Node: The process ends at this node, indicating the completion of the payment confirmation approval. If all approval nodes are passed, the payment confirmation process successfully concludes, and the payment confirmation is approved.

3. Approval Records

In the royalty payment confirmation process, the actions and status of each approval node are recorded, including tasks, approvers, creation time, approval time, duration, and approval results.

• Task: The name of the current approval task. For example, "BMCO Reviews the Royalty Payment."

• Approver: The approver of the current task. For example, "BMCO (BMCO00)."

• Creation Time: The time the task was created. For example, "2024-05-30 14:45:20."

• Approval Time: The time the task was approved. For example, "2024-05-30 14:45:21."

• Duration: The time taken to process the task. For example, "1 second."

• Approval Result: The result of the task approval. For example, "Passed."

Through the approval records, distributors can clearly see the status and handling of each approval step, making it easier to track and manage payment confirmation requests.

4. Process Management and Optimization

• Real-Time Monitoring: Use approval records and flowcharts to monitor the progress of the payment confirmation process in real-time, ensuring that each step is handled promptly.

• Process Optimization: Continuously optimize the process based on the duration and feedback from approval records to improve approval efficiency. For example, reduce unnecessary approval steps and simplify the approval process.

• Problem Identification: Use the flowchart to quickly identify bottlenecks and problem areas in the process, promptly addressing them to improve overall process efficiency.

User Guide

• Submit Payment Confirmation Request: Distributors should submit a payment confirmation request after completing the payment information. Ensure that all information is accurate to minimize issues during the approval process.

• Track Approval Status: After submitting the payment confirmation request, distributors should regularly check the approval status of the request. Use the approval records to understand which approval node the request is currently in and whether additional information or modifications are needed.

• Respond to Approval Feedback: If the payment confirmation request is returned or rejected, distributors should promptly review the approval feedback, make the necessary changes, and resubmit the request.

Conclusion

The royalty payment confirmation process is a critical step to ensure that each payment is submitted and approved accurately. With detailed flowcharts and approval records, users can intuitively understand each stage of the payment confirmation request, ensuring the accuracy and transparency of payment information. If you encounter any issues while using this process, please refer to the help center or contact customer support for further assistance.